General Terms of Agreement 2025 – Board Searches

1. Confidentiality and Accuracy of Information

All information and materials that emerge during the search process are considered trade secrets and thus confidential. Presenting or disclosing this information or materials to a third party or otherwise is prohibited without the consent of the other party and/or the candidates. The Client is responsible for the accuracy and appropriateness of the information related to the assignment.

2. Personal Data Act

InHunt Group Oy and the Client are both responsible for ensuring compliance with privacy protection laws in the workplace and the Personal Data Act during the execution of the assignment.

3. Selection of Multiple Persons

The contract price applies to finding and selecting one candidate or the number of individuals specified separately in the offer. If candidates presented are chosen for any position within a year from the conclusion of the search, 80% of the executive search process fee is charged for each recruit after the first one. The position can be any

4. Candidates from the Client

Candidates raised by the Client can also be included in the search. These individuals are included in the search in the same way as other candidates, and the selection of a candidate brought by the Client does not alter the operational or billing principles.

5. Engaging Another Company

InHunt Group Oy has exclusive rights to the agreed-upon assignment when the contract is formed. If the Client decides to use another company to fulfill the assignment, InHunt Group Oy has the right to terminate the contract and charge the entire assignment fee with costs.

6. Termination of the Assignment

If the Client terminates the assignment for reasons beyond InHunt Group Oy’s control before the selection of the person, InHunt Group Oy has the right to charge the entire assignment fee with costs.

7. Travel Expenses

Pre-agreed travel expenses and per diems to locations outside the capital area are charged in accordance with the current practices of the Finnish Tax Administration regarding vehicles used and time spent.

8. InHunt Group Oy’s Liability for Service Errors

InHunt Group Oy delivers the service based on the information and material provided by the Client. InHunt Group Oy is not responsible for the content of the information and material provided by the Client. InHunt Group Oy does not verify or investigate the accuracy of the information or material provided by the Client. InHunt Group Oy is not responsible for errors or deficiencies in the service if they result from incomplete or incorrect information provided by the Client.

InHunt Group Oy’s liability for damages is limited to the amount of fees paid for that assignment where the error or deficiency occurred. InHunt Group Oy is not responsible for indirect or consequential damages to the Client, companies belonging to the same group as the Client, or third parties, such as loss of profit, income, turnover, or market, interruption of production or service, or for damage comparable to these, even if a contract with a third party fails to materialize.

A claim for compensation due to an error caused by InHunt Group must be submitted in writing and no later than three (3) months after the termination of the assignment, and in any case, within the statutory time limits for debt recovery, or the right to claim compensation will be forfeited.

9. Data Protection

9.1 Processing of Personal Data

The Processor (Client) must process personal data only in accordance with Data Protection legislation, the assignment agreement, and instructions to fulfill the obligations of the assignment agreement.

The Processor must ensure that individuals authorized to process personal data are committed to confidentiality or are subject to appropriate statutory confidentiality obligations, and they must be aware that they are entitled to process personal data only in accordance with instructions.

The Processor or its subcontractor must not transfer personal data outside the European Union or the European Economic Area without the prior written consent of the Data Controller (InHunt Group Oy). If personal data is transferred outside the EU/EEA, the Processor must implement the necessary appropriate protective measures required by legislation and inform the Data Controller about them.

9.2 Notification of Data Breach

The Processor must notify the Data Controller of a data breach without undue delay and, where feasible, within 48 hours of the discovery of the data breach and other events that may compromise or may possibly compromise the security of the personal data processed on behalf of the Data Controller.

The notification of a data breach must include at least a description of the nature of the data breach, including, where possible, the categories and estimated numbers of data subjects, and, where possible, the categories and estimated numbers of personal data registers affected by the data breach.

The Processor must assist in the investigation at the request of the Data Controller and provide all information requested by the Data Controller without undue delay, which the Data Controller needs to fulfill its own obligations.

9.3 Other Data Protection Terms

Compensations paid to data subjects (applicants) are direct damages and are not subject to the limitations of the maximum amount of compensation for damages according to Data Protection legislation.

At the end of the assignment relationship, the processor must delete all personal data and their duplicates in its possession, unless the personal data must be retained based on the law.

10. Possible Disagreements

If there are unresolved disagreements related to the assignment agreement, they will be finally resolved in arbitration in accordance with the Central Chamber of Commerce Arbitration Rules. The arbitration court is a single arbitrator. The place of arbitration is Helsinki. The language of the arbitration is Finnish.

Privacy Statement

You can access InHunt Group Oy’s privacy statement here: https://inhunt.fi/tietosuojaseloste/